Enhancing Village Life in Duffield

DCA PRIVACY POLICY

Duffield Community Association Privacy Policy

Last Updated: June 2026

This policy outlines our commitment to data protection. It’s purpose is to ensure that all personal data held by the charity is processed lawfully, fairly, and transparently, and that the rights of data subjects are protected. Here we explain what data we collect, why we need it, how we use it, who we share it with, how long we keep it, and the rights individuals have.

  1. What Information We Collect

We only collect the basic personal details necessary to run our community activities, manage memberships, process bookings, etc. The data we collect may include:

  • Contact Details: Names, addresses, email addresses, and phone numbers.
  • Photographs: may be taken during Community Association activities. This includes, but is not limited to, the Carnival Week activities, such as the Treasure Hunt, BBQ, Duffield 5, Sports Spectacular, Carnival Day, etc.

  1. How We Use Your Data

We will only use your personal data to:

  • Manage your membership database.
  • Communicate with you about community news, events, and activities.
  • Photographs may be used to publicise our activities on our website, Facebook page, Newsletters etc. By participating in these events and activities, consent will have been given. No names will be attributed to these photographs by the organisers, unless specific consent is obtained.

  1. How We Keep Your Data Safe

We take the protection of your personal information seriously. Your data is stored securely, access is limited to authorised committee members and volunteers, and it is not shared with third parties for marketing purposes.

  1. How Long We Keep Your Data

We will only retain your personal data for as long as necessary to fulfil the purposes for which it was collected or to comply with legal requirements. When it is no longer needed, it will be securely deleted or shredded.

  1. Your Rights

Under data protection laws, you have the right to:

  • Access the personal information we hold about you.
  • Request that we correct or delete your data.
  • Opt out of our communications at any time.

  1. Contact Us

If you have any questions about this privacy policy or wish to update the information we hold about you, please contact us at:

 

 

 

 

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